Minutes - Wayland School Committee
Regular Session  June 6, 2011  

A Regular Session of the Wayland School Committee was held on Monday, June 6, 2011, at 7:00 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Mrs. Barb Fletcher, Chair
Ms. Beth Butler, Vice Chair
Dr. Malcolm Astley
Mrs. Ellen Grieco

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey S. MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Also from Technology Task Force:
Bob Meindel, Tom Sciacca, and Ted Henning

WHS Staff:
Pat Tutwiler, Mary Barber, Paul Schifler, Barb Wolfson, Mary Brown and Kathy Sherry

Chair Barb Fletcher convened the regular meeting at 7:02 P.M. Mrs. Fletcher thanked WayCAM for their continued efforts to improve the community’s access to the School Committee meetings.

1. Technology Task Force Math and Science 1:1 Pilots – its Learning:
Leisha Simon and members of the Technology Task Force presented the results from the one-to-one student learning initiative. This included presentations from WHS Principal, Pat Tutwiler, on how the district defines the initiative, Paul Facteau, Educational Anthropologist from Apple Computer, on the evolution of the learning environment, and WHS teacher, Mary Barber, provided information on the one-to-one pilots at the High School.

Mrs. Simon demonstrated where one-to-one resources for the community are located on the district website. She also recommended continuing with the one-to-one pilot and begin a 9–12 one-to-one learning initiative for FY13.

The group answered questions posed by the SC members.

Next steps will be: 1) ask questions through the chair on the presentation; 2) the Technology Task Force will propose a timeline for implementation; 3) increase community involvement by using the listserv to provide information on the one-to-one initiatives; 4) prepare long range financial plan for technology that includes a one-to- one initiative.

Comments re: Initiative:
• Louis Jurist spoke in support of the one-to-one initiative and stressed the importance of equal access and identical platforms.
• Mary Brown stated the use of computers at the high school is such that the teachers don’t want to return to the days of less access, and she encouraged communication with the community.
• Heather Pineault supported the impacts on student learning with and without access to computers.
• Paul Shifler described how the one-to-one pilot impacted student learning in the WHS science classes.

2. Comments & Written Statements from the Public:
No additional comments other than ones noted above.

3. Discussion re: Increase in Admin Assistant’s Hours for Facilities Department:
John Senchyshyn asked the School Committee to support increasing the number of hours for the Administrative Assistant for the Facilities Director and having this position become a school employee. This position would be funded from available funds on the Town side.

Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted unanimously (4-0) to support the increase in hours for the position and the transfer of funds from the Town.

4. Review of Proposed School Committee Calendar 2011-2012:
The School Committee reviewed the proposed School Committee calendar for the 2011-2012 school year. The Committee will research the budget process timeline; several changes were made and the Committee will review the proposed calendar with Dr. Stein.

5. Approval of WHS Football Team to Attend Camp Caribou:
The School Committee reviewed the request for the WHS football team to attend Camp Caribou.

Upon a motion duly made by Dr. Astley, seconded by Ms. Butler, the School Committee voted unanimously (4-0) to approve the request for the WHS football team to attend Camp Caribou in August 2011.

6. School Committee Appointments:
Wayland Cares: This item was passed over, as the School Committee does not have to make the appointment.
Youth Advisory Committee: This item was passed over, as the School Committee has questions regarding residency requirements for the appointee.

7. Approval of Accounts Payable and Payroll Warrants:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted unanimously (4-0) to approve payment of the following:
• Wayland Public Schools Accounts Payable warrant, dated 6/6/2011, in the amount of $365,210.54
• Wayland Public Schools Payroll warrant, dated 6/2/2011, in the amount of $1,193,755.63

8. Approval of Minutes:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted (3-0) (Mrs. Grieco abstained) to approve the following minutes as written:
• Regular Session of May 23, 2011

Upon a motion duly made by Dr. Astley, seconded by Ms. Butler, the School Committee voted (3-0) (Mrs. Grieco abstained) to approve the following minutes as written:
• Executive Session of May 23, 2011

9. Superintendent’s Report:
(a) Summer Maintenance Work Plans:
Dr. Burton provided a list of custodial/maintenance projects that are planned over the summer. He answered questions from the Committee members.

(b) Briefing Report for New Superintendent:
Dr. Burton reviewed a summary report sent to Dr. Paul Stein.

(c) Year-end Spending on Replacement of Computer:
Dr. Burton recommended spending end-of-year funds to purchase computer hardware that was requested through the FY12 capital plan, which was reduced by the FinCom during the budget process.

10. Follow-up and Future Agenda Items:
(a) Ratification of Food Service Agreement:

Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted unanimously (3-0) (Mrs. Grieco abstained) to ratify the Food Service Agreement.

(b) Review of Executive Session Minutes re: OML Complaint:

Ms. Fletcher reviewed the changes made to the 10 sets of Regular and Executive Session minutes that had been revised per the OML complaint by Mr. Harris. .

Upon a motion duly made by Dr. Astley, seconded by Mrs. Grieco, the School Committee voted unanimously
(4-0) to approve the changes made to the following Regular and Executive session minutes:
o November 30, 2009
o December 7, 2009
o December 21, 2009
o January 14, 2010
o January 19, 2010
o March 22, 2010
o April 5, 2010
o April 13, 2010
o April 26, 2010
o May 3, 2010

(c) School Governance – Section B of the Policy Manual:
Dr. Astley summarized pertinent policies that support a healthy School Committee working relationship as the Committee moves forward. The Committee also discussed the “Talking Points” document Dr. Astley created.

The Committee agreed to continue this discussion at its next meeting when all Committee members would be present.

(d) Middle School Forum Update re: Proposed Soccer Fields:
Dr. Astley updated the School Committee on the public forum regarding the proposed Middle School soccer fields. Dr. Burton will review the curriculum impacts with the middle school staff.

11. Comments from the Public:
There were no comments.

12. Executive Session:
Upon a motion duly made by Dr. Astley, seconded by Mrs. Grieco, the School Committee voted unanimously (4-0) to convene in Executive Session at 11:00 P.M. to discuss matters pertaining to Non-Union Personnel, as set forth in M.G.L. Ch. 30A, Section 21(a)(2). The School Committee agreed that discussion regarding the non-union personnel would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

A roll call vote was taken as follows:

The Chair announced that they would reconvene in Regular Session following the adjournment of the Executive Session for one item only.

13. Non-Union Salaries:
Upon a motion duly made by Dr. Astley, seconded by Ms. Butler, the School Committee voted unanimously (4-0) to approve an increase for three administrators above the budgeted increase for non-union personnel as recommended by Dr. Burton.

14. Adjournment:
Upon a motion duly made by Mrs. Grieco, seconded by Ms. Butler, the School Committee voted unanimously (4-0) to adjourn the Regular Session at 11:20 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Louis Jurist, Wayland
Heather Pineault, Wayland

Corresponding Documentation:
1. Field Trip Request
2. Summer Maintenance Projects 2011
3. FY12 Non-Union Salaries Memo
4. Briefing Report for New Superintendent
5. Section B of the Policy Manual
6. 2011-2012 School Committee Meeting Calendar
7. Regular Session Minutes May 23, 2011
8. Executive Session Minutes May 23, 2011
9. Regular and Executive Session Minutes from OML Complaint
• November 30, 2009
• December 7, 2009
• December 21, 2009
• January 14, 2010
• January 19, 2010
• March 22, 2010
• April 5, 2010
• April 13, 2010
• April 26, 2010
• May 3, 2010